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June 5th, 2014

WindowsPhone_June02_AMicrosoft, well known developer of some of the most popular business software, has for the past couple of years been trying to break into the hardware market with their own tablet - Surface. While the first two versions of Surface were met with largely mixed reviews, Microsoft is determined to make this platform work and has recently released a new version - Surface Pro 3.

About the Surface Pro 3 tablet

Officially announced on May 20, this newest version of Surface brings about a number of changes to the platform. First and foremost, there is a change in the device's positioning. While previous versions were designed to be direct competitors to the Apple iPad, the new version of Surface Pro 3 is being marketed as a highly mobile device that is meant to replace your laptop.

In fact, Microsoft has noted that they are targeting users, especially business owners, who have both a tablet and a laptop. The company is billing Surface Pro 3 as the device that will allow users to ditch the two, and instead replace it with one.

In pursuit of this goal, Surface Pro 3 has a larger screen and some advanced tech specs that provide it with laptop-level power, while keeping the overall portability of the modern tablet.

Technical specs business owners will find useful

Surface Pro 3 comes in five different versions, with the models being separated by which 4th generation Intel processor is included and the amount of storage space they have:
  • 64GB Intel i3
  • 128GB Intel i5
  • 256GB Intel i5
  • 256GB Intel i7
  • 512GB Intel i7
Aside from the processor, RAM and storage space, all versions share the following specs:
  • Size - The Surface Pro 3 is 11.5 inches wide by 7.93 inches high and weighs 1.76lbs.
  • Memory - The 64GB and 128GB models have 4GB of RAM, while the 256GB and 512GB models have 8GB of RAM.
  • Screen - There is a 12 inch screen with all models and a resolution of 2160 x 1440. This equates to a high resolution screen that should be more than enough for every user.
  • Connectivity - All models can connect to Wi-Fi, support Bluetooth 4.0, and have a full-size USB 3.0 port, along with a microSD card reader, and Mini display port.
  • Operating system - Surface Pro 3 runs a full version of Windows 8.1, which comes pre-installed on the device.
  • Accessories - There are a number of cases you can buy including the Surface Pro Type Cover which includes a full keyboard and trackpad built into the case. Combine this with the built-in multi-function hinge and you can use the device almost anywhere.
  • Battery life - Previous versions of the Surface had average, or slightly below average battery life. Because this device isn't out yet, we can't give an accurate number as to how long the battery should last. That being said, this is a powerful device so battery life will likely be closer to most laptops rather than tablets - anywhere from four to eight hours.

Should my business invest in this technology?

From the specs alone, the Surface Pro 3 looks to be a good investment for users who are looking to merge their tablet and laptop. Also, because this is a Microsoft tablet, users of the company's other systems and software, especially Office 365 and Windows 8, will be at home with this device.

If you or your employees are looking to be productive while on the go, and use Microsoft or cloud systems, this device could be the perfect business tool. The major downside to Surface Pro 3, as with previous versions, is the price, which starts at USD$799 just for the device, so you are looking at almost USD$940 per unit. The most powerful version - the 512 GB/ Intel i7 starts at USD$1,949.

Should you be about to replace your tablet and laptop, this could be a viable solution as the cost of replacing both could be more than, or at least similar to, the cost of a Surface Pro 3. That being said, this is still a new device so it may be worthwhile waiting a few months to see how people who purchase the unit like it, and how it can be integrated into your business better.

Where can I find one?

Because this tablet was just announced the other week, it actually isn't available to purchase just yet. You can go to the Surface website and pre order one now and as of the writing of this article, the i3 and i7 devices will be shipped August 31, 2014 while the i5 devices are scheduled to ship June 20, 2014.

If you can wait until the release, you should be also able to pick up the device from most major retailers and Microsoft partners who carry hardware. And, if you would like to learn more about this device and how it can integrate with your business contact us today.

Published with permission from TechAdvisory.org. Source.

June 3rd, 2014

androidphone_June2_AIt’s undeniable that the number of Android users has grown tremendously over the past few years. With more customized features and increased apps, many people are turning to the Android operating system. As with most mobile device owners, they find it essential to maximize storage space on their smartphones and tablets. The question is: "How can I boost storage space on my Android device?"

MicroSD card:

The best way to get more storage on your Android device is to buy a microSD card. A decent 64GB card can be bought for as little as USD$40 and inserted straight into your smartphone or tablet. Go to Settings and Storage and assign what you want to be saved to your microSD card in the future, as well as moving existing files to maximize storage space.

It's important to note that not all devices have microSD storage slots. The Nexus 5, for example, does not support a microSD card, so make sure your device can support expanded storage in this way first.

Cloud storage:

While a fair number of Android devices do have a microSD card slot, an alternative option for freeing up space is to use cloud storage. Those that haven’t embraced the changes the cloud have brought may find it a little tricky at first, but it soon becomes second nature. We recommend using cloud storage apps to store images, important files, and any files which are either too big or too small to make accessing them via a data connection worthwhile.

One of the best ways to access cloud storage is to download an app to your Android device. The perk here is that with most cloud storage apps, you can set these to automatically back up selected files. Make sure to check that your files are saved on the cloud app and then you can delete the files from your smartphone or tablet to create more space. The only downside to this is that you’ll need Internet or data connection to view photos on your Android device.

Delete unused apps:

If you have a new Android device and you’re already running out of space, you can free some by deleting any bloatware that might have come preinstalled on your device. Some bloatware apps can’t be deleted, but most of them can be removed. Simply go to Settings then tap Apps and then tap the app you want to delete and press the Uninstall button.

If you’ve had your Android device for some time, chances are that you have downloaded many apps including those that are rarely used now. Uninstalling these apps is a great way to free up some space. Simply open your app drawer, tap, and hold on an app to uninstall. When your home screen pops up drag the app to the top of the device and drop it over Uninstall to delete.

Wireless hard drive:

A wireless hard drive is a final option for gaining access to more storage space on your Android device. It is exactly the same as a portable hard drive, except that you connect to it via Wi-Fi.

One of the best wireless hard drives available right now is the Kingston Digital Wi-Drive 32GB which can be bought for as low as USD$50. These wireless hard drives are usually available from 32GB to 1TB, so make sure you choose one that will cover your future usage as well.

Having more storage space on your mobile device will not only enhance your work security but also give you some room to breathe. Looking to learn more about Android phones and what each one has to offer? Call us today for a chat.

Published with permission from TechAdvisory.org. Source.

May 29th, 2014

Productivity_May26_AThe office is meant to be a place of productivity, but it can easily become a place of constant struggle against distractions. This makes efficiency an elusive goal and it's not just those working in the office space who can't get on with the task at hand and suffer, but potentially the bottom line of the business too. If this sounds like your office at times then you need a strategy to help negate a drop in productivity.

When it comes to problems with productivity, it can sometimes be difficult to spot what the main issues are. Productivity can suffer over time as challenges and work habits have an effect on what is achieved and how. Even if you're not aware of any productivity concerns, it is worthwhile checking from time to time where you can boost efficiency.

Prepare for the day ahead

Nothing is as important as knowing which of your tasks matter the most. Collect your thoughts the night before and create a to-do list for the next day. Determine which demand needs immediate attention and which can be done later that day.

A priority list will enable you to focus on those business needs that require immediate attention, allowing you to complete more tasks. By allocating a specific order and time to each individual job you will be able to more clearly achieve and evaluate your progress at the end of the day.

Shut personal connections out

The worst distraction in the office is employee connectivity to the outside world. Social networking sites, emails, and personal calls divert the focus from significant and pressing work concerns to personal matters.

The key here is to look at how you can contain the social aspects which make work enjoyable and employees happy, and balance this personal freedom with the demands of your business. You may find that restrictions are needed, such as limiting personal phone calls. Some companies impose a ban on social media sites and keep a tighter reign on personal communications. Other companies keep a more open policy but instead instill in employees a personal responsibility to impose limits on their own behavior.

Get in the working zone By showing your colleagues that you are busy and concentrating on your work you put up a barrier to them distracting you. By being polite and friendly but putting your work game face on you can show your determination and produce results to show at the end of the day. It's easy for time to drift by with idle chat and unnecessary interruptions which could wait until break time.

Set personal deadlines

You may have a deadline set by the demands of a job you are focusing on, or set by someone working with you, but personal deadlines are also necessary. By giving yourself a set time to furnish reports and deliver outcomes, for example, you keep yourself focused and produce results. Keep your desk free from piled-up paperwork and tasks so you do not have to cram to meet deadlines.

Determine your distractions

Know which, from among the office clamor, distracts you the most and create a way to eliminate, minimize or extract yourself from this problem. Is it noise from other people that is bothering you or perhaps as simple as the pop-up notifications on your computer screen? Do yourself a favor and deal with it.

Focus is at the core of these guidelines. Start asking yourself what is preventing you from concentrating. Look at how you work and what the situation is when you're in the flow and getting what you need to achieve done.

Productivity is essential in the corporate world as it is about fulfilling goals, ambitions and commitments, which can have a spillover effect on your life outside of work too. Determine which from among your tasks need to be fulfilled first, focus and boost your productivity.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
May 29th, 2014

BusinessValue_May26_ASince the wide adoption of social media, and even before, companies with an online presence have been taking steps to develop their own content that 'fans', customers and even friends can interact with. By creating content that users share, you can increase the reach of your company, which could ultimately increase sales, turnover and profits. The question is, how exactly you get your content, especially articles, shared.

The key to getting your content shared

There are countless blog posts on how to create content that is shareable. And to create content that will be shared by users on social media and other platforms you need to know why content gets shared in the first place.

In order to help, we scoured the Internet and found a great article over at OK Dork, which was written by the content masters at BuzzSumo. This article listed things you can do to increase the shareability of the content you produce. While it is quite a long article, we found there were some great tips worth talking about here. In order to make things a little easier, we have split this article into two parts. Here are the first five tips you can leverage to increase the reach of your content, and more specifically the blog articles you create:

Create longer content

Take a look at what people share on their social media profiles and there is little doubt that the vast majority of content is short, and can range from often photos and videos of funny cats to memes. But look at the articles that are shared and you will often find that the most popular ones are actually longer, or long-form as they are referred to by content experts.

The main reason for this is because there are fewer long-form article creators out there, and there is a demand for higher quality, well researched and well-written articles. Sharing this type of content generally adds some depth to a posting which can create a more involved and sustained dialogue.

You might want to mix it up to increase shareability by creating some articles which follow this longer style approach. You could try writing shorter articles on a regular basis, for example, with a 2000 word article say once a month.

People like images

Think about the last time you read an article in the newspaper without an image, or even saw a link on social media without an image. Did you remember the content, or did you even click on the link? Many people wouldn't. So, if you want your content to be shared on social media add some visuals.

With longer content visuals not only serve to draw the eyes of the reader and break up content to keep the reader engaged. For shorter pieces, an image can attract initial attention and give the reader some an idea about what the subject of the content is.

The key here is to include visuals with every piece of content. Make sure that the image relates to the content and is interesting enough to capture attention, enough that users will want to share what they see and read.

Even Twitter users like images

Although Twitter is largely based on text posts visual content tends to be shared more by users of this platform.

As per the point above, try to have a visual with every piece of content. If you are an avid Twitter user, try coming up with titles or overviews that are 100 characters or less. This will leave room for a link on Twitter to the content. If social media users likes the content, and there is an image too, chances are higher that they will share it via Twitter.

Using certain emotions really helps

If you want people to share your content, you need to write articles that evoke emotion. The three most successful, when it comes to sharing, are:
  • Awe
  • Laughter
  • Amusement
If your article inspires one of these three emotions, you have a drastically higher chance of the content being shared. Generally speaking, if content makes someone laugh or think about an issue then are more likely to share what resonates with them.

The other emotion to capitalize on is selfishness. Take a look at your Facebook News Feed and we guarantee that you will see a ton of quizzes shared by people. These quizzes are usually something like "What TV character would you be?, or "What's your dream job?", etc. While entertaining, these quizzes appeal to our more narcissistic sides. They provide little to no value to your followers, but they can be fun and help social media users establish an identity which they can compare with others trying out the same 'test'.

You can also try to create articles that challenge normal assumptions or are opinion pieces on relevant hot-button issues. The spark of debate that the content ignites is sure to attract interaction with comments and sharing, and you can also keep interest going via social media.

Users love infographics and lists

When writing your articles, you have a wide variety of ways you can format your content. Most people will agree that your articles, regardless of length, need to be broken down into easy to read sections, especially if you want to keep mobile users reading. There are a number of ways you can do this, but the two most popular are through infographics and lists.

What this tells us is that readers generally prefer content that can:

  • Display a large amount of information in a clean, easy to read, and visual format i.e., infographics.
  • Are scannable.Take for example list articles. You can format these to be highly scannable, yet still include all the essential information.
  • Tell us what to expect. We like to know what an article is about before we read it.
If you are writing longer articles that contain a large amount of information try creating an infographic, and summarizing the most important parts in a list.

Next month we will reveal five more tips to enhance content sharing. In the mean time, if you have any questions about creating effective content or on social media, contact us today.

Published with permission from TechAdvisory.org. Source.

May 28th, 2014

iPhone_May26_AWhen it comes to smartphones, users some pretty minimal requirements; primarily that they can not only make calls but connect to the Internet through a data connection. While the iPhone impressively delivers, there is another way devices can connect to the Internet - by tethering. The question many people have, is what tethering is and how you do it.

Tethering defined

Tethering, mobile devices is the act of connecting your phone to another phone or another device, so that the Internet or data connection can be shared. Your iPhone can either share its data connection with another device, or have that device share its connection with your phone, allowing you to go online.

USB connection

A USB connection allows you to connect directly to your laptop without draining your phone's battery. It is a way to connect securely and browse Web pages faster than other types of. However, It can drain your laptop’s battery since this connection instantly charges your iPhone.

USB also minimizes movement and device connection since you are plugged into your laptop and the wire won’t let you go anywhere too far. Be sure to bring your laptop’s charger and that you leave your phone somewhere safe should you need to step away from your computer. Tethering your device via USB connection promises a fast and secure connection.

Bluetooth connection

Bluetooth connection receives the slowest signal from an Internet modem by far. On the other hand, the wireless connection allows users to move freely and preserve battery life longer than with WiFi connection. The trade off here is better battery life at the expense of slower Internet speeds.

If you forgot your USB cable and can’t seem to connect through WiFi, then your last resort would be to connect through Bluetooth to connect to the Web, which is better than having no connection at all.

WiFi connection

Wireless LAN connection can be best set up through WiFi because it receives data speed far faster than Bluetooth. This ensures a faster connection and maximum mobility as the wireless connection enables you to move freely within the signal range.

The down side of WiFi, though, is its ability to empty your battery in the shortest time. This type of tethering can drain your battery faster than any other, so make sure that when you use your WiFi to connect to a hotspot, you are either fully charged or you bring your charger with you.

The ability to connect anywhere using another device can make your online life easier and more convenient. Through this, you can check important Web updates such as email, online documents, and access other Web data without having to pay through data plans.

Whichever option you choose in getting your device connected, what’s certain is the value you’ll get from it will outweigh its cost. Maximize your phone’s capabilities through tethering and say goodbye to your life offline.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
May 28th, 2014

iPhone_May26_AWhen it comes to smartphones, users some pretty minimal requirements; primarily that they can not only make calls but connect to the Internet through a data connection. While the iPhone impressively delivers, there is another way devices can connect to the Internet - by tethering. The question many people have, is what tethering is and how you do it.

Tethering defined

Tethering, mobile devices is the act of connecting your phone to another phone or another device, so that the Internet or data connection can be shared. Your iPhone can either share its data connection with another device, or have that device share its connection with your phone, allowing you to go online.

USB connection

A USB connection allows you to connect directly to your laptop without draining your phone's battery. It is a way to connect securely and browse Web pages faster than other types of. However, It can drain your laptop’s battery since this connection instantly charges your iPhone.

USB also minimizes movement and device connection since you are plugged into your laptop and the wire won’t let you go anywhere too far. Be sure to bring your laptop’s charger and that you leave your phone somewhere safe should you need to step away from your computer. Tethering your device via USB connection promises a fast and secure connection.

Bluetooth connection

Bluetooth connection receives the slowest signal from an Internet modem by far. On the other hand, the wireless connection allows users to move freely and preserve battery life longer than with WiFi connection. The trade off here is better battery life at the expense of slower Internet speeds.

If you forgot your USB cable and can’t seem to connect through WiFi, then your last resort would be to connect through Bluetooth to connect to the Web, which is better than having no connection at all.

WiFi connection

Wireless LAN connection can be best set up through WiFi because it receives data speed far faster than Bluetooth. This ensures a faster connection and maximum mobility as the wireless connection enables you to move freely within the signal range.

The down side of WiFi, though, is its ability to empty your battery in the shortest time. This type of tethering can drain your battery faster than any other, so make sure that when you use your WiFi to connect to a hotspot, you are either fully charged or you bring your charger with you.

The ability to connect anywhere using another device can make your online life easier and more convenient. Through this, you can check important Web updates such as email, online documents, and access other Web data without having to pay through data plans.

Whichever option you choose in getting your device connected, what’s certain is the value you’ll get from it will outweigh its cost. Maximize your phone’s capabilities through tethering and say goodbye to your life offline.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
May 27th, 2014

Facebook_May26_ATo many, social media has become an integral part of our daily lives. Many businesses see it as an important part of their online presence and a great way to easily connect with a wider audience. Without a doubt, the most popular social media platform is Facebook. If you have logged in recently you may have noticed a change in your News Feed, and what content is shown here.

About the content displayed on your News Feed

The average number of friends a user has on Facebook, and the content they post, is increasing. This makes it difficult to actually see all of the news and posts on your News Feed, which can pose problems for businesses who want and need to keep track.

In order to make viewing content easier, Facebook introduced two views:

  • Top News
  • Most Recent
These two views can drastically change the content you see on your News Feed, and the order it is displayed in. In recent months, the company has changed the default view to Top News for all users. This has created some confusion though, especially for those who want to view everything posted.

Here is an overview of the two Facebook views:

The Top News view

This view is an aggregate of the most popular content posted by your friends and the Pages you follow. If you log out of Facebook and come back after a while, this will be updated to show which posts have gained a lot of attention since you have been gone.

These posts might include a funny video that has received a lot of comments, or even a post from another Page that has gone viral. Now, unless you change it, this is your new default view when you log into Facebook.

To determine what to show in this view, Facebook uses an algorithm which factors in what content is being interacted with and how many people are interacting with it. It then displays this content as being the most relevant and what it decides you are more likely to find interesting. However, this view does not show content chronologically.

For businesses this view option can be really useful. If you have posted content that has been interacted with then there is a better chance that it will be seen by other users through this default view.

The Most Recent view

As the name suggest, this view is of the most recent posts on your News Feed. Posts are presented chronologically with updates from all of your friends and Pages.

This view is a great way to track everything people are posting so that you don't miss those posts which wouldn't be included high up in the Top News view. For businesses, this allows a valuable insight into what people like and don't like at any given moment, and to be able to respond to interactions which are important but haven't necessarily become popular. It could be that by seeing these posts and coming back with a reaction that you then create a flurry of interest which would then be seen in the Top News view.

How to switch between them

Looking to switch between views on your News Feed? You can easily do so by:
  1. Logging into your Facebook account.
  2. Pressing News Feed on the menu on the left-hand side of the page.
  3. Clicking the gray arrow beside News Feed and selecting either Top Stories or Most Recent. This will switch your News Feed view to the one you select.
If you are looking to learn more about Facebook in your business, contact us today to see how we can help.
Published with permission from TechAdvisory.org. Source.

May 23rd, 2014

iPad_May19_ASafari was launched in 2003, and since then it has become the default Web browser for all Apple devices. This was another milestone in the prestige of the brand because it enabled the user to surf the Internet faster while ensuring the device’s security. It allows maximum efficiency for all Apple users including those on the iPad, offering them fast-loading Web pages and great features, such as the Safari Favorites Bar.

While loading pages using Safari may happen in a blink of an eye, typing and retyping url addresses can be a hassle. Safari’s bookmarking toolbar, known as Favorites Bar, is one way to save your favorite Web addresses for future browsing. However, this is often hidden with the default setting.

By enabling the Favorites Bar on your device, you can create a handy tool to hold all your saved Web pages for future reference. You can access these files in a single click and make browsing frequently visited sites quicker and easier. Here are some steps and guidelines to assist you in using iPad’s Favorites Bar.

Show the Favorites Bar in your browser

To show your favorite pages on your Web browser, go to your device’s Settings menu and look for Safari. You’ll then see a number of options at the right side of your display. In the General Options, tap the Show Favorites Bar so that the switch turns green, indicating its activation.

Once this is enabled, you can then head back to Safari and browse as you save and edit the most important pages on your browser. These pages will be lined up below your address bar for easy access.

Add a bookmark

Add a page to your list of favorites by clicking the Share button at the left side of the address bar for that page. The dialog box will show several options, so tap Bookmark and input specific details before you hit Save.

Edit and delete saved pages

Your saved sites might be good for a long time to come or just in the short-term. When a site becomes redundant or you want to demote it, you can delete this from your bookmarks folder or place it at the bottom of your list, below more important and more frequently used sites.

To be able to do this, go to the Bookmarks button at the right of your address bar and tap on Favorites from the dropdown list. The sites you have saved will be shown. Tap Edit at the bottom right of the dialog box. You will then see a circular red button at the left side of your list while on the right side will be an arrow and a set of multiple horizontal lines at the far right.

You can delete the pages by tapping the red minus button at the left side or rearrange them by pressing the horizontal lines and dragging the pages where you prefer them to be. Tap the arrow to edit site information such as title, link, and location.

The Safari Favorites Bar can help you navigate and get to your most visited sites more easily and efficiently and being so easy to set up there really is no reason not to utilize this feature. For businesses, getting quickly to sites that are used all the time increases productivity and efficiency.

If you are looking to learn more about the iPad and how you can use it in your business, contact us today.

Published with permission from TechAdvisory.org. Source.

Topic iPad
May 22nd, 2014

BI_May19_AGrowing up we are constantly told that predicting the future is at best mere guess work, and there is no real way to tell what our future may hold. While this may be the case for much of life, in business there are ways to make accurate forecasts. One option at your disposal to be able to do this is predictive analytics.

What is predictive analytics?

Before looking at why businesses might want to implement this type of analytics into their operations, it's worthwhile defining what exactly predictive analytics is. Simply put, predictive analytics is a form of business intelligence that focuses on combing existing information for patterns and useful data that can then be used to make predictions on future outcomes or to identify trends.

It is important to stress that this form of analytics does not tell you what is going to happen. Instead, it is used to figure out what might happen. Think of it as similar to a weather forecast for your business - meteorologists can never tell you what the weather will be like over the next week, they merely use the data they have at their disposal to forecast what the outlook is likely to be in the next few days.

The vast majority of companies who apply these analytics to their business often do so to gain a better understanding of their customers, partners, and other stakeholders. From this they can better identify possible risks and opportunities.

Five reasons to use predictive analytics:

  1. Compete better - Companies who use predictive analysis can generally compete smarter. This is because they can leverage existing data to figure out why their customers choose them. By doing the same, you can then focus on highlighting your strengths. This is especially useful if you have some quality strengths to play with.
  2. Work out how to better meet demand - If utilized effectively, you can predict with some accuracy the level of demand for your products, including sales of specific items at certain times, and high/low times for customer visits. From here, you can schedule deliveries or staff to ensure products and staff will be available.
  3. Exceed expectations - While forecasting customer demand is important, what really keeps customers returning is when you exceed their expectations. One of the best ways to do this is by offering products or services the customers need them; or even before they need them or know they do. By understanding customer buying habits you can develop individualized campaigns that focus on their upcoming needs; offering useful products and/or services.
  4. Increase efficiency - Analyzing your existing data can help predict when you may have supply issues, or where production problems may crop up when launching a new product or service. With this warning system in place you can take steps to limit any negative repercussions or make provisions to guard against a predicted problem. This then can help increase overall efficiency.
  5. Better able to reach clients - By first tracking customer touchpoint data - when did they contact you and how - you can then use this data to forecast when your customers will be looking at social media, more willing to read an email you send, and even when they might be more willing to talk with you on the phone.
These are just a few of the reasons businesses use predictive analytics in their companies. If you are curious to learn more about how to create success for your business and the technology systems that support and allow you to utilize predictive analytics, contact us today for a chat.
Published with permission from TechAdvisory.org. Source.

May 20th, 2014

Office_May19_AMicrosoft Office is widely considered to be one of the most important and popular software suites. With this software, employees can accomplish many major office-based tasks their job requires. While there are numerous programs incorporated in the suite, Word is arguably the most useful and well-known. The latest version - 2013 - has some interesting features you may not know about, such as the Spike.

What is the Spike?

If you have worked in the restaurant industry, or worked in offices that use older systems you are likely familiar with what a spike is.. It is literally a spike that is used to hold paper that you have finished with but want to keep hold of, perhaps to collate or check through later. Think of chefs spiking orders once the food's left the kitchen or a secretary spiking an invoice that's been paid.

Much like this physical tool, the Spike in Word allows users to essentially hold different items together until they need to be used. This feature is similar to the standard 'copy'' that we are all used to. The main difference is that the Spike can store information and content from different sources of your document, not just the last part you copied.

Say for example you have a 10-page sales report and want to create an executive summary. Instead of copying and pasting the main points from each section one at a time, you can copy each section to the Spike and then paste all of them at once.

How this feature works

You can add content to the Spike by simply highlighting it and pressing Ctrl + F3. This will cut the text you have highlighted and place it onto the Spike. From there, go and select the other content you would like to use.

Once you have all of the content spiked, you can paste it by:

  1. Clicking the mouse cursor where you would like to place the content. You can do this in your existing document or in a new document.
  2. Pressing Ctrl + Shift + F3.
This will take all of the content you have cut to the Spike and paste it into the document, and erase all of the content saved in the Spike. If you want to keep the content stored in the Spike and still paste it, you can do so by:
  1. Clicking the mouse cursor where you would like to place the content. You can do this in your existing document, a new document or another open document.
  2. Typing spike.
  3. Hitting F3.
This will put the content into your document while keeping a copy of it in the Spike. Be warned however, when using the Spike, your content will be cut from the source document. If you are staying within the same document, we recommend that you copy the content you would like to post into a new document and paste it there. Then, Spike it from there.

Viewing what you have spiked

If you forget what you have spiked, you can view what is stored there by:
  1. Clicking on the Insert tab.
  2. Clicking Quick Parts.
  3. Selecting AutoText from the drop down menu.
  4. Clicking on Spike.
As long as you don't click Insert or anything else, you should be able to see the content.

If you are looking to learn more about using Word or any other Office program, talk to us today.

Published with permission from TechAdvisory.org. Source.